Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
The Institute for Medicine and Public Health at Vanderbilt exists to connect research and teaching with policy and practical solutions. We are charged with re-imagining and amplifying collaborations among more than 50 departments, 292 faculty, 208 staff, 110 graduate students, more than 21 centers, and all ten schools. The Institute reaches across the state, nation, and the global community to translate knowledge into better health. For more information, please visit https://www.vumc.org/medicine-public-health/ .
This position is part of the VUMC's Community Health Improvement (CHI) team which is supported by the Institute for Medicine and Public Health (IMPH). The CHI team works with individuals, local health departments, non-profits, foundations and health system collaborators to build collaborative relationships, connect VUMC's resources to the community and build capacity to address the prioritized needs from the CHNA and ultimately improve community health. The CHI team convenes internal groups such as the VUMC Community Health Improvement Working Group and VUMC's CHNA / IS Advisory Committee to coordinate efforts focused on community health and link these to VUMC's population health priorities. In addition to local work on issues such as nutrition, childhood obesity and mental and emotional health, the CHI Team runs VUMC's Community Health Improvement website, supporting analysis and use of community health data.
We are seeking an Associate Program Manager to support and coordinate a wide variety of programmatic and administrative activities. The primary responsibilities will include serving as a key resource to program leadership and the CHI team.
Responsibilities will include but are not limited to the following:
Perform data collection, data entry and data management
Create charts, graphs and tables for slides for presentations at community forums
Coordinate, plan and schedule summits to prioritize community needs including managing attendee lists, invites, food orders, securing a room, program development
Provide support with annual 990 reporting and supporting VUMC hospitals with collecting information for the Implementation Strategy
Manage the VUMC CHI website and ensure that materials on the website are compliant with 990 requirements.
Assist with managing CHI grantees (RFP development, contracts, reporting)
Projects and Research Support
Coordinate meetings related to Community Health Improvement activities. Take minutes and assist with planning follow-up to meetings.
Support all aspects of summits and other community events, which may include planning and executing events.
Assist with planning site visits to other AMCs for the AAMC project.
Update and maintain various documents, informational materials, lists, etc. related to program activities
Support the CHI team in preparation of materials for dissemination and publication
Seek information online and in journals in support of academic initiatives; perform a literature search through PubMed or other established electronic journal databases
May assist with drafting portions of technical documents
Coordinate internal and external program activities which may include coordinating complex meetings, events, seminars, workshops, travel to off-site locations
Provide administrative support to Program Director
Coordinate and schedule meetings of internal and external stakeholder
Coordinate facilities and ensure all logistics and materials are prepared for events and meetings
Manage inventory and make purchases of supplies needed for the CHNA and other projects (e.g. incentives)
Minimum Requirements: This position requires Bachelor's degree.
The successful candidate should be extremely organized, efficient, detail oriented, a team player, and a self-starter. Additionally, the candidate should possess excellent communication and interpersonal skills and be able to think and function independently. S/he must be able to multi-task while remaining helpful and courteous. Excellent time management and planning skills are essential. Proficiency with MS Office programs and ability to quickly learn new programs is needed. Experience with community programs or community engagement is required. Experience with data management tools (e.g. REDCap) and/or data analysis programs (e.g. Stata, R) is desired but not required.
Additional Information: This is a full-time non-exempt position; M-F; 40 hours per week.
Salary is dependent upon education and experience.
Background screens will be performed and education will be verified prior to employment. Please be prepared to provide required information and/or documentation.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
· US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
· Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
· Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
· The Leapfrog Group: grade "A" in Hospital Safety Score
· National Institutes of Health: among the top 10 grant awardees for medical research in the US
· Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
· Nashville Business Journal: Middle Tennessee's healthiest employer
· American Hospital Association: among the 100 "Most Wired" medical systems in the US
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.